Office Manager

Office Manager

Apply before: 2019-01-31
Type: Full Time
Activities:
Place:
Montreal
Description

The Office Manager is responsible for the administrative and organizational management of the studio in a timely and professional manner. The Office Manager will report to the Facility & IT Director as well as the Human Resources Director.

Responsibilities

• Supervise the day-to-day operation of the Runners and the reception;
• Welcome and provide general support to visitors;
• Ensure visitors and guests follow security protocol;
• Ensure studio is clean, well organized and presents a first-class image;
• Manage phone calls and correspondence (e-mail, letters, packages, etc.);
• Manage relationships with vendors, service providers and the landlord;
• Coordinate corporate apartment schedule and cleaning;
• Monitor and maintain office supplies inventory and place purchase orders when necessary;
• Maintain seating charts in conjunction with production management;
• Coordinate with IT and assist with office moves;
• Manage and arrange for deliveries, installations and assembly;
• Facilitate company events and meetings
• Coordinate travel and temp housing arrangements as needed
• Coordinate office décor
• Evaluate employee demands for any office-related issues;
• Ensure we respect all regulations (evacuation procedure & fire regulations, CSST, OLF, First Aider) and various Quebec Laws (Regie du Batiment) etc.
• Work in collaboration with the IT, HR and Production departments;
• Perform other related duties.

Qualifications

• Post-secondary education;
• 3 to 5 years of experience in a similar position;
• Organized and detail oriented;
• Proactive and solution-oriented;
• Excellent client service and communication skills; ability to interact in a positive manner with a variety of personalities;
• Must be able to work under tight deadlines and pressure;
• Bilingual (French and English)
• Microsoft Office proficient

If interested, please apply here :

https://jobs.reelfx.com/positions/office-manager-460 

This job description is not meant to be all inclusive. Employee may be required to perform other duties to meet the ongoing needs of the organization.

Please note that Canadian citizens and Canadian permanent residents will be considered in priority.

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