Purchasing Supervisor

Purchasing Supervisor

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Type: Full Time

Job Title: Purchasing Supervisor

Department: Finance

Reports to: Accounting Manager

Status: Exempt

Classification: Full Time, Staff

Purpose of the job:

The Purchasing Supervisor position will establish,for the purposes of planning, organizing,and supervising,the comprehensive purchasing functions for the company in compliance with mandated requirements; oversees daily activities including major purchases associated with Production, and infrastructure departments including Technology, Facilities, and Administration; responds to a range of inquiries regarding processes or bid status; negotiates terms and conditions with vendors and/or service providers; and achieves department objectives and goals within budget.

Essential Functions/Responsibilities:

  • Compiles data from a wide variety of sources (e.g. vendors, staff, etc.) for the purpose of analyzing issues, ensuring compliance with a wide variety of purchasing policies and procedures, and/or monitoring purchasing processes
  • Directs all functions related to the purchase of equipment, supplies, services,and travel for the company, for the purpose of ensuring compliance with policies and procedures while procuring the best prices and discounts
  • Maintains purchasing information, files,and records (e.g. Requests for Proposal, purchase orders, vendor files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies
  • Manages several contracts (e.g. custodial, telephone, copier, equipment purchases)
  • Oversees required purchasing processes (e.g. orders, work orders and requisitions for supplies, equipment, conference requests;bids for potential commodities, supplies,equipment, and services, etc.) for the purpose of acquiring necessary resources to support company operations
  • Processes purchasing-related information (e.g. bid documents, tabulations, requisitions, electronic procurement, product specifications, statements of work, performance terms, contracts, etc.) for the purpose of updating and distributing information, authorizing for action,and/or complying with established accounting practices
  • Researches contracts, suppliers, equipment,and regulations, including evaluation of new products for the purpose of analyzing information to determine product and/or service need and establishing cost effective purchases
  • Responds to inquiries from a variety of internal and external sources for the purpose of providing information,direction, and/or appropriate referrals
  • Serves as liaison with vendors for the purpose of monitoring and consolidation of orders for better management of expenses
  • Manages and oversees the corporate American Express CC Account

Administrative Duties:

  • Monthly reconciliation of corporate credit card statements
  • Work closely with vendors and various departments to resolve billing issues
  • Coordinate all business related travel ensuring that the travel needs are met within the constraints of the company travel budget
  • Verify coding and approval of invoices, travel authorizations, and purchasing requests
  • Prepare and mail checks
  • Filing, scanning, and copying as needed
  • Additional A/P and administrative tasks as assigned
  • Other projects as assigned


Education and/or Experience Required:

  • 5+years experience in the Purchasing/Procurement field with some Accounting experience
  • Bachelor’s degree preferred
  • Proficiency with use of a computer keyboard required
  • Typing minimum of 50 wpm

Required Skills, Abilities, Special Licenses or Certificate:

  • Highly detail oriented and organized in work
  • Excellent verbal and written communication skills; superb presentation skills
  • Proficiency in Excel, Word, and Gmail
  • Oracle knowledge is a plus
  • Proven capability to learn new business/accounting system
  • Ability to influence sourcing decision to senior leadership level
  • Ability to effectively engage with and present to all levels of management
  • Ability to facilitate collaboration with diverse groups and manage multiple sourcing projects simultaneously
  • Self-directed and results-oriented
  • Flexible, adaptable and hands-on approach; ability to operate in a dynamic environment

Working Conditions and Environment/Physical Demands:

  • Office working environment
  • Hours for this position are based on normal working hours but will require extra hours pending production needs
  • Walking/bending/sitting
  • This position requires the use of personal automobile to conduct work duties and the possession of a valid CA class C driver license with a clean driving record. Employment is contingent on a favorable motor vehicle report conducted by a 3rdparty agency.

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities associated with it. Digital Domain 3.0, Inc management reserves the right to amend and change responsibilities to meet business and organizational needs

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