Studio Operations Coordinator

Studio Operations Coordinator

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Type: Full Time
Activities:
Place:
Montreal
Description

Job Title: Studio Operations Coordinator

Status: Hourly position

Classification: Full Time, Staff

Purpose of the job:

The Studio Operations Coordinator will work closely with  HR, Recruitment and Facilities teams with the principal responsibility to support the day to day activities within the studio and to handle multiple requests within a dynamic environment,while maintaining a high level of customer service with enthusiasm, courtesy and professional telephone etiquette.

Essential Functions/Responsibilities:

●Front office management

●Greets clients, vendors, tenants, employees and other visitors. Answers incoming calls and directs those calls to the appropriate parties

●Maintains safe and clean lobby area and assists in keeping the studio organized

●Mails out company information as requested. Dispatches mails/scans/faxes and front desk deliveries

●Coordinates facility requests and manages office supplies in a timely fashion

●Processes all security badges (activating/deactivating badges for employees and visitors)

●Aids with coordination of studio events. Support in recruitment activities.

●Coordinates interviews with candidates and prepare interview rooms (both physical and virtual rooms)

●Maintain candidate database, including data entry, scanning and uploading documents

●Maintain swag inventory related to recruitment and distribute appropriate products (t-shirts, etc) to onboarding employees and candidates as directed

●Make travel arrangements as needed for Recruitment and HR department personnel, candidates flying in for interviews, and new employees during the onboarding process Assist in HR administration

●Take photos of newly hired employees and keep employee directory updated

●Assist with onboarding and new hire orientation, provide new hire/visitor tours and administer/process employment paperwork

●Track progress and provide administrative support for files (e.g. immigration, taxes, payroll)

Qualifications:Education and/or Experience Required:

●College degree in administration, human resources, entertainment business management or a related field and/or a combination of education and experience that would be equivalent to that level of professionalism, problem solving and analytical skills

●2+ years experience providing administrative/recruitment support or reception in an entertainment,advertising or similar business environment. Skills, Abilities, Special Licenses or Certificate:●Administrative computer software experience required (for example: MS Word, Excel, Google suite,Database applications, etc).

●Must be fully bilingual in English and French and be able to communicate clearly.

●Superior verbal and written communication skills necessary.

●Effective interpersonal and communication skills with a strong customer service attitude

●Highly organized and detail oriented; strong critical thinking skills a must

●Ability to prioritize and complete a wide variety of tasks efficiently in a high pressure environment while meeting strict deadlines

●Good record keeping and follow-up skills.

●Self-motivated and hard-working.

Working Conditions and Environment/Physical Demands:

●Office working environment.

●Hours for this position are based on normal working hours but will require extra hours pending production needs.

●Walking/bending/sitting.

●Must be able to lift 25-30lbs

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work.This is not an exhaustive list of all duties and responsibilities associated with it.Digital Domain Productions,Inc management reserves the right to amend and change responsibilities to meet business and organizational needs.

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