Executive Assistant

Cinesite Montreal is recruiting an Executive Assistant to provide direct support to the General Manager.  The incumbent will be responsible for performing executive duties to ensure an efficient, well-maintained and professional environment. The successful candidate must have outstanding organizational skills, experience working in a fast-paced environment and have the ability to successfully prioritize and manage multiple duties, including logistic, communication, events, marketing and day-to-day operational tasks.

The Role:  

• Field daily internal requests and facilitate communication between various departments within the company.
• Field daily requests from outside vendors, associations and groups which whom Cinesite do business
• Help to manage the General Manager’s schedule and workload
• Facilitate Administration and Production meetings and, if required, prepare material before the meetings and follow up with the attendees
• Participate in the planning of, and attend various industry events and recruitment events, and   In particular focusing on how they relate to the General Manager and his/her involvement in these events.
• Support the company’s Marketing Manager in various PR and marketing efforts in particular, as they will relate to the Montreal studio.  This may include dealing with press releases, print media, the website and various showreels for completed work/projects
• Build relationships with various team members and outside business relations so as to be able to take calls or meetings on the General Manager’s behalf as needed
• Carry out clerical duties such as preparing letters, scanning and sending documents and contracts as required

We’d like to talk to you if you have the following:

• Excellent research and analytical skills.
• Computer literacy/proficiency with Microsoft Office is essential
• Excellent planning and organizational skills, with the ability to prioritize
• Strong attention to detail
• Strong Interpersonal skills
• Strong writing skills and presentation skills
• An interest in the film business and media is essential
• Knowledge of the digital effects business
• Reliable, trustworthy & responsible
• Resourceful and pro-active approach to work
• Professional attitude and motivation

What can we offer?

Cinesite offers a positive, creative environment where the world’s leading animation and effects artists are encouraged and supported to develop and produce challenging, cutting-edge, award-winning work.

We work as a collective, where excellence, expertise and expression are valued by all; where we collaborate with some of the world’s leading creative thinkers and produce work to which we are proud to put our name.

If you want to be part of the Cinesite story, please submit your application as an online submission via this website. If your candidacy is successful, you will be contacted shortly. If your application is not retained for this position, it will stay on file for future opportunities.